PAGE 6
THE TWIG
SEPTEMBER 4. 10e4
Rights and Privacy Act reviewed
The Family Educational Rights and
Privacy Act of 1974 is a Federal law
which states (a) policy must be
established and (b) that a statement of
adopted procedures covering the privacy
rights of students be made available.
The law provides that the Institution will
maintain the confidentiality of student
education records.
Meredith College accords all the
rights under the law to students who are
declared indepervlent. No or>e outside
the Institution shall have access to nor
will the Institution disclose any In
formation from students' education
records without the written consent of
students ^cept to personnel within the
Institution, to officials of other Institu
tions in which students seek to enroll,
to persons or organizations, providing
students financial aid, to accrediting
agencies carrying out their accreditation
function, to persons in compliance with
a judicial order, arxl to persons In an
emergency in order to protect ttie health
or safety of students or other persons.
All these exceptions are permitted under
the Act.
Within the Meredith College conrt-
munity, onJy those members, In-
Mdu£dly or collectively, acting in the
students' educational Interest are
allowed access to student education
records. These members include per
sonnel in the Offices of the Registrar,
Financial Aid, Admissions, and the
Dean of Students, and academic per
sonnel within the limitations of their
need to know.
At its discretion the institution may
provide Directory Information in accor
dance with the provislor^ of the Act to
. include: student name, address, tele
phone number, date and place of birth,
major field of study, dates of atten
dance, religious affiliation, degrees and
awards received, the most recent pre
vious educational agency or Institution
attended by the student, participation in
officially recognized activities and
sports, and weight and height of nr»em-
bers of athletic teams. Students may
withhold Directory Information by
notifying the Registrar in writing within
two weeks after the first day of class for
the fall tenm.
Request for non-disclosure will be
honored by the institution for only one
academic year; therefore, authorization
to withhold [>lrectory Information must
be filed annually In the Office of the
Registrar.
The law provides students with the
right to inspect and review Information
contained In their education records, to
challenge the contents of their educa
tion records, to have a hearing if the
outcome of the challenge is unsatisfac
tory, and to submit explanatory state
ments for Inclusion In their files if they
feel the declsior>s of the hearing panels
to be unacceptable. The Director of
Career PlacenKnt Services at MERE
DITH COLLEGE has iDeen designated by
the Institution to coordinate the inspec
tion and review procedures for student
education records, which include ad-
isslons, personal, academic, and
financial files, and academk:, cooper
ative education, and placement records.
Students wishing to review their educa
tion records must make wltten requests
to the office In which the specific
records are kept listing the IteiTi or items
of interest. Only records covered by the
Act will be made available within forty-
five days of the request. Students may
have copies made of their records with
certain exceptions, (e.g.. a copy of the
academic record for which a financial
“hold” exists, or a transcript of an
original or source document which
exists elsewhere). These copies would
be made at the students' expense at pre
vailing rates which are listed In the cur
rent catalog. Education records do not
include records of lnstnx)tlonal, ad
ministrative, and educational personnel
which are the sole possession of the
maker and are not accessible or revealed
to any Individual except a temporary
substitute, records of the law enforce-
nrtent unit, student health records,
employment records or alumni records.
Health records: however, may be re
viewed by physicans of the students’
choosing.
Students may not inspect and review
the following as outlined by the Act:
financial information submitted by their
parents; confidential letters and recom
mendations associated with admis
sions, anployment, or job placement,
or honors to which th^ hswe waiwd
their rights of inspection and review; or
education records containing informa
tion about more than one student, in
which case the Institution will pennit
access only to that part of the record
which pertains to the inquiring student.
The Institution Is not required to permit
students to Inspect and review con
fidential letters and recommendations
placed in their files prior to January 1,
19re, provided those letters wrere col
lected under established policies of
confidentiality and were used only for
the purposes for which they were col
lected.
Students who believe that their edu
cation records contain information that
is inaccurate or misleading, or is other
wise in violation of their privacy or other
rights may discuss their problems In
formally with the Director of Career
RanningSer/lces. If the decisions are In
agreement with the students' rquests,
the appropriate records will be amen-
ed. If not, the students v/ill be notified
within a reasonable period of time that
the records will not be amended; and
they will be Informed by the Director of
their right to a formal hearing. Student
requests for a fonnal hearing must tie
made In writing to the Vice President for
' Academic Affairs who, within a rea
sonable period of time after receiving
such requests, will inform students of
the date, place, and the time of the hear
ing. Students may present evidence
relevant to the Issues raised and may tie
assisted or represents at the hearings
by one or more persons of their choice,
including attorneys, at the students' ex
pense. The hearing panels which will
adjudicate such challenges will the
Vice President and Dean of the College,
representatives of the Vice President for
Student Development, and the Regis
trar.
Decisions of the hearing panels will
tte final, will be based solely on ttie evi-
dence presented at the hearir>g, and will
consist of written statements summar
izing the evidence and stating the rea
sons for the decisions, and will be
delivered to all parties concerned. The
(Continued on Page 8)
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