Icrest's Bills
J'3s not received, so each bill must be checked against
^j^^Priate receiving report. Two things are primarily
ft purchase order numbers must be the same on
® bill and the receiving report, and each item for which
P®>>y is being billed must be listed as received on the
•■eport. Some 6,000 receiving reports are submitted
%b'
n locations.
.all bills have been checked and re-checked and de-
Icta correct, they are sent to the Data Process-
where the checks are written and the expenses
“ (,k returned to Accounts Payable,
backs themselves are then analyzed to insure that
blade out for the proper amount and to the proper
ij^j^bce the checks are validated they are then signed
bant.
'be and mailed out by the Payroll and Banking De-
acessing checks doesn’t tell the whole story
'itig
^ha checks are sent out, copies of all checks, bills,
Nerl-
reports and other pertinent data must be stored
'blue.
y way so that any bill may be referred to at any
'Sis
'fofii,
accomplished with the aid of a small computer called
a retriever which can produce a given bill in less
tiy jgbbte. The microfilmed documents are in cartridges
af than a tape cartridge and are stored in a rack
iijg^^cse on which paperback books are displayed. Two
contain one day’s work.
bbtivo
'1 th documents have been filmed and are now
' W ^^.^°’rnts Payable Department. The microfilm re-
bich is about the same size as
dso^ b IS about the same size as a television set, re-
6 350 file drawers when it was installed in 1974.
il^ - ■ - ”■ ■■
fbple a ^bcounts Payable operation may not be quite
hontk ® Sending out checks for your bills at the end of
loiith T^'^ng oui cnecKs tor your
> iw. '..b is an efficient and streamlined system. 'The 13
” ^ tK **** ciucieiii cuiu bircdriiiincu bysiem. ine lo
■ftat a^\?^®Pbrtment do an outstanding job of making
bills are paid correctly and on time so that the
protected, and also insuring that
Pbys only for what it has received.
' Kt
T'HOMASSON is a cotton clerk and head Invoice clerk.
’On
I^AY, OCTOBER 18, 1976
TAM STALEY, microfilm retriever operator
and control clerk.
•'’•nil**"’-'
&
CAROLE LEMONS, left, and KAYE DENNY
are vendor number control clerks.
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