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THE FEDERATION JOURNAL
Parliamentary
Usages
Procedure of a Regular Meeting
(According to Roberts
Rules of Order)
When the hour fixed for the
meeting to begin arrives, the pre
siding officer takes the chair and
calls the meeting to order and
directs the secretary to read the
minutes of the last meeting.
Wnen they are read the presiding
officer asks, “Are there any cor
rections to the minutes?” If none
are suggested, he adds, “Tnere
being none, the minutes stand
approved as read.”
If any suggestions or correc
tions are made, the secretary
makes them, unless there is op
position—if there is a difference
of opinion, someone moves to
amend the minutes, or the chair,
without waiting for a motion,
may put the question on the
amenament that has been sug
gested. When this has been set
tled, the chair asks, “Are there
any further corrections (or
amendments) to the minutes?” If
there is no response, he adds,
“There being none, the minutes
stand approved as corrected.”
He tnen announces the next
business in order, following the
order of business prescribed by
the rules of the Society.
How To Be President
It is thrilling to be elected pres
ident of a club. It is an honor and
a responsibility. The responsibili
ties need not handicap you if you
make and keep these resolutions;
1. I shall not use the influence
of my office as a wedge to get
my own way.
2. I shall strive to improve my
diction, my vocabulary, and
my poise.
3. I shall look like a president,
giving careful attention to my
clothes, posture, and groom
ing.
4. I shall always remember that
I am still one member of the
club.
5. I shall have a written pro
gram before me so that I can
conduct the meeting efficient
ly and promptly.
6. I shall make new members
and guests feel welcomed by
introducing them properly,
and by adding some infor
mation about them of interest
to members.
7. I shall make sure that guest
speakers have something
worthwhile to say and are
capable of saying it.
8. I shall not be a dictator. I
shall fulfill my office with
tact and graciousness.
9. I shall be familiar with par
liamentary procedure, but I
shall not let it run me.
10. I shall not try to do all the
work myself.
11. I shall continue working
when I am no longer presi
dent.
12. I shall not try to appoint my
successor in office.
How To Scuffle Your
Annual Meefing
1. Do not attend.
2. If you go, be sure you’re late.
3. If you do attend, find fault
with the work of the officers
and the other members.
4. Never accept an office—it is
easier to criticize than to do
something.
5. Get sore if you are not ap
pointed to a committee or
elected to an office, but if you
are appointed or elected, don’t
attend any meetings.
6. If asked by the chairman to
give your opinion regarding
some important matter, tell
him you have nothing to say.
After the meeting tell every
one how things should be run.
7. Agree with everything said at
the meeting and disagree
with it outside.
8. Get all the credit union gives,
but do not give the credit
union anything.
9. When everything else fails,
blame the treasurer.
Planning Committee,
Mrs. Fannie T. Newsome,
Chairman
Mrs. Sarah Lenard,
Co-Chairman
Mrs. V. T. Bishop,
Secretary-Treasurer
PRESIDENT
Continued from Page 1
ed things that might have been
done, but each has conscientously
striven to live up to the Federa
tion motto, “Lifting As We
Climb.” Truly the severe winter
has been a test of our endurance
and fortitude but the hope of
brighter days gave encourage
ment.
In making plans for the annual
meeting, please be mindful of the
fact that your contribution to the
Scholarship Fund will open the
door for a deserving, struggling
worthy girl to further her educa
tion. If information is needed for
requirements for scholarships
you may write to Mrs. E. B. Tay
lor, chairman of the Scholarship
Committee at Box 405, Pinehurst,
N. C.
Remember too, please, that
supporting the Braille Magazine
will give enlightment to those
whose “windows” are closed but
who desire a knowledge of their
surroundings and depend greatly
on us for it.
Our Training Schools at Kins
ton and Hoffman and the Insti
tution for Feeble Minded Chil
dren at Goldsboro deserve our
consideration though they are
state supported.
Planning oral reports for the
annual meeting is important es
pecially with regard to the time
element. Members of the Resolu
tions Committee of our Annual
Convention emphasized our com
piling material for reports ac
cording to Districts, having each
club of each District stand when
the report is given and display a
poster. May we please accept the
suggestion in order that all ac
tivities may be reported briefly?
For written reports please give
accurately the names and ad
dresses of each club member,
giving the record of members
who have become federated and
the amounts contributed for dif
ferent purposes at the Conven
tion by the clubs. Giving such
information to our Corresponding
and Financial Secretary, Mrs.
A. P. Collins will enable her to
compile the material for her rec
ords and for the Federation
Journal.
The Hobby Show or Art Ex
hibit aroused great interest at our
meeting last year and brought
reward to the winners. Planning
a similar event for this year will
add greatly to our convention.
Realizing more and more our
need of having girls and young
ladies catch the vision of club
work early has caused greater
emphasis to be placed on their
club activities. Adult sponsors or
directors are greatly needed and
are encouraged to help young
people realize that they too may,
“lift as they climb.”
Attending the well planned
meeting of the Southeastern Dis
trict under the leadership of the
very capable Miss Ezra Bridges
was a real inspiration.
At this writing many state of
ficers and other club ladies are
looking forward to accepting the
invitation to attend the meeting
of the Eastern District Associa
tion where Mrs. Thelma Henley,
the very competent president has
spared no effort in planning an
eventful occasion. Truly, the
growth of that District Associa
tion is worthy of emulation.
The Northeastern District As
sociation with Mrs. E. C. Mitchell
as its very able president will
hold its annual meeting in Kins
ton where the clubs of that city
united their efforts to entertain.
May I reemphasize Mrs. Ag-
grey’s pjea for a District in the
central area of our State? With
the organization and functioning
of District Associations we are
enabled to touch larger numbers
of club ladies and girls and thus
encircle the state and do a bigger
job of “lifting as we climb.”
Your loyal support to me as
your newly elected president has
been gratifying. You have kept
in mind that the growth of our
Spring, 1958
organization depends on each of
us. A chain is no stronger than
its weakest link.
We shall look forward to meet
ing at Bricks with the blessings
of our Heavenly Father to guide
us in our endeavor to continue
lifting the veils which hinder our
progress.
E. MOCILE SPELLMAN
President
Mrs. Henley Is
Woman of Year
Mrs. Thelma Henley
Mrs. Thelma Henley, district
president of the Eastern Federa
tion Association, was recently
named “Woman of the Year” at
the Women’s Day program of the
group.
She was presented a loving cup
by Mrs. Mary B. Whitted of Rae-
ford. Since the club was organ
ized in 1953, Mrs. Henley has
served as president. Under her
direction 40 clubs have been or
ganized and many projects for
the handicapped have been com
pleted.
Mrs. Henley is a member of
Evans Metropolitan A.M.E. Zion
Church and served as president
of the Willing Workers Club for
a number of years. She is a na
tional officer of the United Order
of Tents of the J. R. Gidding and
Jollifer Union, past Most Noble
Governor of the Household of
Ruth No. 6738, past president of
the Eastside P.T.A. and a mem
ber of the State Executive Board
of the N. C. Federation.
She was honored at a reception
at her home, 317 N. Cool Spring
Street recently.