PAGE 4
THE TWIG
SEPTEMBER 9, 1977
Family Educational Rights and Privacy Act
The Family Educational
Rights and Privacy Act of 1974
is a Federal law which states
(a) that a written institutional
policy must be established
and (b) that a statement of
adopted procedures covering
the privacy rights of students
be made available. The law
provides that the institution
will maintain the con
fidentiality of student
education records.
Meredith College accords
all the rights under the law to
students who are declared
independent. No one outside
the institution shall have
access to nor will the in
stitution disclose any in
formation from students’
education records without the
written consent of students
except to personnel within the
instibtion, to officials of other
institutions in which students
seek to enroll, to persons or
organizations providing
students financial aid, to
accrediting agencies carrying
out their accreditation func
tion, to persons in compliance
with a judicial order, and to
persons in an emergency in
order to protect the health or
safety of students or other
persons. All these exceptions
are permitted under the Act.
Within the Meredith
College community, only
those members, individually
or collectively, acting in the
students’ educational interest
are allowed access to student
education records. These
members include personnel in
the Offices of Registrar,
Financial Aid, Admissions
and the Dean of Students, and
academic personnel within
the limitation of their need to
know.
At its discretion the in
stitution may provide
Directory Information in
accordance with the
provisions of the Act to in
clude; student name, address,
telephone number, date and
place of birth, major field of
study, dates of attendance.
religious affiliation, degrees
and awards received, the
most recent previous
educational agency or in
stitution attended by the
student, participating in of-
Hcially recognized activities
and sports, and weight and
height of members of athletic
teams. Students may withhold
Directory Information by
notifying the Registrar in
writing within two weeks after
the first day of class for the
faU term.
Request for non
disclosure will be honored by
the institution for only one
academic year; therefore,
authorization to withhold
Directory Information must
be filed annually in the Office
of the Registrar.
The law provides students
with the right to inspect and
review information contained
in their education records, to
challenge the contents of their
education records, to have a
hearing if the outcome of the
challenge is unsatisfactory,
and to submit explanato^
statements for inclusion in
their files if they feel the
decisions of the hearing
panels to be unacceptable.
The Director of Career
Placement Services at
Meredith College has been
designated by the institution
to coordinate the inspection
and review procedures for
student education records,
which include admissions,
personal, academic, and
financial files, and academic,
cooperative education, and
placement records. Students
wishing to review their
education records must make
written requests to the office
in which the specific records
are kept listing the item or
items of interest. Only records
covered by the Act will be
made available within forty-
five days of the request.
Students may have copies of
their records with certain
exceptions, (e.g., a copy of the
academic record for which a
Career Placement Notes
Co-op Possibilities
Co-op Possibilities for
spring and in the future -
Students interested in
enrolling in Cooperative
Education will want to in
vestigate the following
positions:
CAPSO-N (Capital Area
Personnel Service Office-
Navy) — A CAPSO-N
representative will visit
Meredith on Sept. 30 to in
terview Business majors and
students enrolled in Education
programs for Spring Co-op
positions as Supply Manager,
Personnel Trainee, and
Education Specialist. In
terested students should in
vestigate these positions
immediately in the office of
Career Services in order to be
included on the interviewing
schedule.
U.S. General Services
Administration has slots for
History and English majors as
Archives Technicians and
Editorial Technicians in
Washington, DC, and other
parts of the U.S. G.S.A. has a
large Co-op program and
these are only a few of the
many types of Co-op positions
for which students may
compete.
Lynchburg Foundry in
Lynchburg, Virginia, wants
co-op students interested in
business administration.
accounting, chemistry, and
possibly personnel ad
ministration. Lynchburg
Foundry presently employs 11
co-op students in its efforts to
expand the co-op program to
non-engineering areas. More
information in the office of
Clareer Services.
Interested in Personnel
Work? - Meredith College
students have been invited to
participate in the N.C. State
Chapter of the American
Society of Personnel Ad
ministration, a worldwide
professional organization of
personnel and industrial
relations practicioners in
business, industry, govern
ment, and education. The
society’s services cover a
wide range of subjects per
tinent to human resource
management. The student
club will meet once a month at
N.C. State University.
Programs may include trips
to various employment sites
and presentations by per
sonnel administrators.
Student members will have an
opportunity to make
professional contacts in the
working world and to find out
more about the personnel
field. If interested, contact
Ann Willson in the Office of
Career Services, Cate Center,
this week.
financial “hold” exists, or a
transcript of an original or
source document which exists
elsewhere). These copies
would be made at the
students’ expense at
prevailing rates which are
listed in the current catalog.
Education records do not
include records of in
structional, administrative,
and educational personnel
which are the sole possession
of the maker and are not
accessible or revealed to any
individual except a temporary
substitute, records of Uie law
enforcement unit, student
health records, employment
records or alumni records.
Health records, however, may
be reviewed by physicians of
the students’ choosing.
Students may not inspect
and review the following as
outlined by the Act; financial
information submitted by
their parents; confidential
letters and recommendations
associated with admissions,
employment, or job
placement, or honors to which
they have waived their rights
of inspection and review; or
education records containing
information about more than
one student, in which case the
institution will permit access
only to that part of the record
which pertains to the
inquiring student. The in
stitution is not required to
permit students to inspect and
review confidential letters
and recommendations placed
in their files prior to January
1, 1975, provided those letters
were collected under
established policies or con
fidentiality and were used
only for the purposes for
which they were collected.
Students who believe that
their education records
contain information that is
inaccurate or misleading, or
is otherwise in violation of
their privacy or other rights
may discuss their problems
informally with the Director
of Career Planning Services.
If the decisions are in
agreement with the students’
requests, the appropriate
records will be amended. If
not, the students will be
notified within a reasonable
period of time that the records
will not be amended; and they
will be informed by the
Director of their right to a
formal hearing. Student
requests for a formal hearing
must be made in writing to the
Vice-President for Academic
Affairs who, within a
reasonable period of time
after receiving such requests,
will inform students of the
date, place, and the time of
the hearing. Students may
present evidence relevant to
the issues raised and may be
assisted or represented at the
hearings by one or more
persons of their choice, in
cluding attorneys, at the
students’ expense. The
hearings panels which will
adjudicate such challenges
will be the Vice-President and
Dean of the College,
r^resentatives of the Vice-
President for Student
Development, and the
Registrar.
Decisions of the hearing
panels will be final, will be
based solely on the evidence
presented at the hearing, and
will consist of written
statements summarizing the
evidence and stating the
reasons for the decisions, and
will be delivered to all parties
concerned. The education
record will be corrected or
amended in accordance with
the decisions of the hearing
panels, if the decisions are in
favor of the students. If the
decisions are unsatisfactory
to the students, the students
may place with the education
records statements com
menting on the information in
the records, or statements
setting forth any reasons for
disagreeing with the decisions
of the hearing panels. The
statements will be placed in
the education records,
maintained as part of the
students’ records, and
released whenever the
records in question are
disclosed.
Students who believe that
the adjudications of their
challenges were unfair, or not
in keeping with the provisions
of the Act, may request in
writing assistance from the
President of the institution.
Further, students who believe
that their rights have been
abridged, may file complaints
with The Family Educational
Rights and Privacy Act Office
(FERPA), Department of
Health, Education, and
Welfare, Washington, D.C.
20201, concerning the alleged
failures of Meredith College to
comply with the Act.
Revisions and
clarifications will be
published as experience with
the law and institution’s policy
warrants.
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